Operations
The library, supplies, inventory, assets and transport that keep the place running day to day.
Run your wholeinstitution.
Run academics, finance, staff, library, inventory and everyday operations from one intelligent platform. School management software for Nepal, built just as much for colleges, coaching centres, language and training institutes.
- Built for NepalBS dates, IEMIS fields, local fee practice
- AI in the workflowGyanu drafts, your staff approves
- Role-based accessEnforced on the server, per person
- Secure cloud platformEncrypted off-site backups, restore-tested
One connected platform
Everything your institutionneeds, on oneconnected platform.
Running an institution shouldn't take one system for fees, another for attendance, a spreadsheet for the library and a register for everything else. NepEdu brings the daily work into one place, so administrators, teachers, students and parents all draw from the same information.
Built around the student
Every department worksfrom the samestudent record.
Instead of keeping separate information for attendance, exams, finance and the library, NepEdu connects all of it to one student profile. Nothing has to be typed twice, and nothing quietly disagrees with itself.
One learner. One record. Their whole journey with you.
- Admission
- Attendance
- Academics
- Homework
- Exams
- Finance
- Library
- Promotion
- Graduation
Administrators get the complete picture. Students and parents see the part that belongs to them, and nothing else.
Why NepEdu is different
Not a pile of features.One connected system.
Most education software is a set of modules that happen to share a login. In NepEdu they share the student. Mark a register and the report card knows. Issue a book and the fee ledger knows. Hand out five notebooks and the store room and the bill both know. That is the whole product in one sentence.
NepEdu
Studentone record
- Academics
- Attendance
- Exams
- Homework
- Library
- Mobile
- Finance
- Payroll
- Supplies
- Billing
- Parents
- Devices
Nothing typed twice. Nothing quietly out of date. Every department reading and writing the same truth.
Connected, end to end
What “operating system”actually means.
Anyone can list modules. The test is what happens when one of them acts: does the rest of the institution find out on its own, or does somebody retype it? Three real chains, start to finish.
A book, from a spreadsheet to a student's hand
- 1Bulk uploadyour catalogue, from Excel
- 2Barcode generatedunique per physical copy
- 3Print & stickordinary label paper
- 4Scanscanner, phone, or search by hand
- 5Issuedthe student sees it in their loans
No RFID, no ID cards, no special hardware. A fine, if one is ever charged, posts into the same fee ledger the rest of the institution uses.
Five notebooks, from the store room to the bill
- 1500 in stockstore room
- 2Assign 5to one student, or a whole class
- 3495 leftinventory updates itself
- 4NPR 500 billedon that student's account
- 5Receiptwhen the payment is verified
Change the price, apply a discount, or give it free to one child, and the ledger follows without a second entry anywhere.
A staff member, from the door to the payslip
- 1Tap inface, fingerprint or RFID
- 2Attendance recordedstraight into NepEdu
- 3Leave resolvedapproved leave marks the day
- 4Payroll picks it upwith statutory deductions
Attendance, leave and payroll work together with no register in between. The terminal at the door is optional: the chain runs exactly the same when staff are marked by hand.
Module by module
What your institutionactually runs on.
Every part of the daily work, in one platform rather than six that happen to share a login. The detail lives on the pages each one links to.
Academics
Run the academic year from one place
Admission, classes, timetable, the daily register, homework, syllabus progress, exams, results and promotion. One lifecycle, one system, one student history that survives the year rolling over.
- The register and the report card agreeAttendance, marks and results are the same records, not three exports that have to be reconciled.
- Nothing reaches a family earlyResults stay locked inside your institution until you publish them.
- A year group moves up in one actionPromotion carries every student's history forward instead of starting them empty.
Finance & payroll
Know exactly where your institution stands
Fee structures, billing runs, payments, receipts, concessions, expenses and staff payroll, on a ledger that reconciles instead of a spreadsheet that argues with the receipt book.
- Money is connected to the studentA charge, a concession or a library fine lands on the same record the rest of your institution reads.
- Every correction explains itselfCancellations and reversals require a reason and record who made them, so the ledger still makes sense six months later.
- Salaries in the same systemStaff attendance and leave feed payroll directly, with Nepal's statutory deductions built in.
Library
Digitise your library. No expensive equipment required.
Institutions put this off for years because they think it starts with an RFID budget. It starts with a spreadsheet and a sheet of labels. Catalogue and copies, bulk import, label printing, issue and return, renewals, borrowing rules, overdues and fines.
No barcode scanner?
Use the camera in the NepEdu app.
No student ID cards?
Search for the student by name.
Don't want to scan at all?
Pick the book from the catalogue by hand.
NepEdu adapts to how your institution works, not the other way round. Students see their own loans and due dates, and a fine posts into the same fee ledger as everything else, only when a person decides it should.
Library management in detail
Supplies, inventory & assets
The store room, the stock and the bill, in one move
Institutions hand out far more than education. Notebooks, diaries, uniforms, ties, lab coats. Issue them from the store and the stock, the student's bill and the accounts all move together, instead of a store register in one room and a fee note in another.
- Consumables and assetsPaper and lab materials alongside computers, projectors, furniture and sports equipment.
- Know what your institution ownsWhere an asset is, who holds it, its condition, purchase details, maintenance history and warranty.
- Purchasing that lands in the right placesSupplier, purchase order, approval, goods received, and both the stock and the accounts update.
Gyanu, the AI inside NepEdu
AI where thework happens.
Less repetitive work. More time for education.
Gyanu isn't a chatbot bolted onto the side of the product. It sits inside the screens your staff already use, at the moment the work is being done. You ask in plain language, in English or Nepali.
Meet Gyanu
- “Fix the errors in this Excel import.”
- “Create Grade 8 Science homework.”
- “Analyse the students struggling in Mathematics.”
- “Draft a notice for parents about tomorrow's closure.”
- “Help me prepare this term's fee collection report.”
- “Write report card comments for my class.”
Or simply ask it:
“What needs my attention today?”
Your staff stays in control. Gyanu drafts and suggests; a person approves. Nothing AI-written reaches a parent or a student on its own.
NepEdu Mobile
One app, a different institution for each person
The app changes shape depending on who signs in, enforcing exactly the permissions the web dashboard does. Notices, results and reminders arrive by push and email, with SMS available as a paid add-on for the institutions that need it.
Parents
Attendance, homework, results, fees, notices and library loans for their own child, and nothing about anybody else's.
Students
Homework, timetable, results, notices and the books they have out.
Teachers
The register, homework, marks and notices, from anywhere.
Staff
Barcode and QR scanning for the library and the store room, using the phone already in their pocket.
NepEdu Connect
Software meets your institution
NepEdu isn't limited to what happens inside a browser tab. Where a device makes the work faster, it wires straight into the platform.
Barcode & QR scanning
An inexpensive USB scanner for the library and the store room, or the camera in the NepEdu app. Labels are generated and printed by NepEdu itself.
Biometric attendance
ZKTeco-class terminals, face, fingerprint or RFID, feeding staff attendance, leave and payroll with no register in between.
GPS transport
Vehicles, drivers, routes, stops and student assignments. With compatible trackers, staff watch the buses on a live map and parents get an arrival estimate for their child's bus.
Hardware stays optional, permanently. NepEdu works without a single device, and an institution adds them the day it decides to, not before.
One platform, every desk
Built for everyonein your institution.
The same system, seen from seven different chairs. Everyone gets what their job needs and nothing that belongs to somebody else.
See the whole institution without chasing six departments
- Attendance, results, fee collection and outstanding balances in one place
- Approve what needs a decision: leave, concessions, published results
- Ask Gyanu what the numbers are saying instead of opening ten reports
Run the office, not the filing cabinet
- Admissions, student and staff records, classes, sections and the timetable
- Bulk import from Excel, with AI fixing the mess in the columns
- Roles and permissions per person, revocable, enforced on the server
A ledger that reconciles
- Fee structures, billing runs, receipts, concessions and scholarships
- Payments verified by your office before they touch the ledger
- Every cancellation and reversal carries a reason and an author
Less admin between you and the class
- The daily register, homework, marks entry and syllabus progress
- Only your own classes and your own students, scoped automatically
- Gyanu drafts homework, questions and report comments for you to approve
A real catalogue, on ordinary hardware
- Catalogue and copies, bulk import, barcode labels you print yourself
- Issue, return, renew, reserve, and see who has what
- Overdues and fines that land in the institution's fee ledger, never automatically
Your child's progress, in your pocket
- Attendance, homework, results, fees and notices for your own child
- Declare a payment and see it once the office verifies it
- Nothing about anybody else's child, ever
Everything you need for the week
- Timetable, homework and assignments with their due dates
- Results the moment they are published
- The library books you have out, and when they are due back
Start where you are
Start simple.Grow when you're ready.
An institution shouldn't have to change everything overnight. Take the parts you need this year and add the rest when it suits you. It stays the same NepEdu, so there is nothing to replace as you grow.
- 1Software only
- 2Add library & operations
- 3Introduce mobile access
- 4Connect attendance devices
- 5Add GPS transport
- 6Automate more with AI
Every rung is there from the day you start. Turn on the parts you want now and leave the rest switched off until you need them.
Everything in the platform
- Students, staff & records
- Fees, billing & receipts
- Staff payroll & payslips
- Attendance & leave
- Timetable & routine
- Exams & results
- Homework & syllabus
- Library & lending
- Notices & notifications
- Bulk import from Excel
- Gyanu AI in the workflow
- Student supplies & billing
- Inventory & assets
- Procurement
- The mobile app
- Biometric attendance devices
- Transport & GPS tracking
Why NepEdu
Why institutions chooseNepEdu.
01
One connected platform
Stop maintaining a separate system, and a separate truth, for every department.
02
Built for real institutional workflows
Designed around how Nepali institutions actually operate, including the exceptions and the overrides.
03
AI inside the everyday work
Not a novelty chatbot. Help where the repetitive administration actually happens.
04
Hardware when you want it
Start with no devices at all and connect them later, or never.
06
Everyone in the same place
Administrators, teachers, staff, students and parents inside one system, each seeing only their part.
Built for Nepal, not translated for it
Made for howNepali institutionsactually run.
Most education software is built somewhere else and then translated. NepEdu starts from the way institutions here work, and that shows up in the details that usually cost you a workaround.
How NepEdu handles IEMISBikram Sambat, everywhere it matters
BS and AD together, and imports that work out which calendar a spreadsheet is using instead of silently mangling the year.
Your academic structure
Grades, semesters, batches, sections, streams, subjects and the class-teacher relationship, organised the way Nepali institutions organise them.
Fees the way institutions here collect them
Monthly, termly or annual, with concessions and printable receipts. eSewa, Khalti and Fonepay settle straight against the invoice, and cash at the desk, a bank deposit, a cheque or a wallet screenshot go through your office instead: the parent declares it, you verify it, and only then does it touch the ledger. No gateway is forced on you.
Support in your timezone
Help in Nepali, from people who know what a teaching day here looks like, rather than a ticket queue eight hours away.
Hardware you can actually buy here
Inexpensive barcode scanners, ZKTeco-class attendance terminals, GPS trackers. Optional always, and matched to what is available locally.
Pricing
Priced for Nepaliinstitutions.
Start free, with a real class in the system rather than a sales deck. When you are ready to run your whole institution on it, we give you a straight number for your size and the parts you use.
Free to start
Put your students and staff in and use it properly before you commit to anything.
No hardware to buy
Scanners, biometric terminals and trackers are optional extras, never a condition of using NepEdu.
One conversation, not a quote maze
Tell us your size and what you need. You get a number, not a six-week procurement dance.
Parents and students are never charged to use NepEdu. Your institution's subscription covers everyone in it.
Questions, answered
Frequently askedquestions.
- What is NepEdu?
- NepEdu is school management software built for Nepal, designed to work as one operating system for a whole institution, whether that is a school, a college or +2, a coaching centre, a language or training institute, a CTEVT campus or an academy. Students, staff, classes, batches, homework, exams, fees, attendance, the library and notices all live in one secure platform, connected to a single student record, with AI built into the everyday work.
- Which parts of NepEdu can my institution use?
- All of it. Students and staff records, fees and billing, attendance and leave, exams and results, homework and syllabus, the library including barcodes and lending, notices and notifications, bulk import from Excel, student supplies and their billing, inventory and assets, procurement, the mobile app, biometric attendance devices, transport with GPS tracking, and Gyanu, the AI assistant. Turn on the parts you need and leave the rest switched off until you want them.
- Do we need RFID or special hardware to use NepEdu?
- No. NepEdu is designed to work with no hardware at all. The library runs on printable barcode labels that NepEdu generates for each physical copy, and you can scan them with an inexpensive scanner, with the camera in the NepEdu app, or skip scanning and search for the book by hand. Biometric attendance terminals and GPS trackers are optional additions for institutions that want them later.
- Can NepEdu manage our library?
- Yes. Catalogue books individually or import the whole collection from Excel, generate and print a unique barcode for every physical copy, then issue, return, renew and reserve books, track overdues and fines, and record lost or damaged copies. Students can see their own loans and due dates, and any fine posts into the same fee ledger the rest of your institution uses.
- Is NepEdu a good school management system for schools in Nepal?
- Yes. NepEdu is designed specifically for Nepali schools, colleges and institutes. It is a lean, cloud-based school management system that stays fast even on patchy rural networks, and it replaces scattered registers, spreadsheets and paper files with one source of truth.
- Can NepEdu manage staff, teachers and HR records?
- Absolutely. It's what NepEdu does best. Onboard a teacher in minutes with structured profiles, organise departments and designations, connect subjects to the teachers who deliver them, and keep every staff record in one organised place.
- Does NepEdu support multiple schools, campuses or a whole network?
- Yes. NepEdu is multi-school ready. Run a single campus or an entire network from one platform, with every record scoped to its own institution, so data never leaks across boundaries. Ideal for college groups, multi-branch schools and coaching chains in Nepal.
- How does NepEdu handle roles and permissions?
- NepEdu uses role-based access control. Admins, teachers and staff each see exactly what they should, with granular permissions assigned per role and enforced everywhere, backed by token authentication and an audit-ready permission engine.
- Is NepEdu secure?
- Security is built in by design. Student and staff records are protected with token authentication and a permission engine that scopes every record to the right institution and role, keeping sensitive data safe.
- How much does NepEdu cost?
- NepEdu is free to get started. Institutions across Nepal can sign up and begin organising their staff, roles and records right away. Get in touch for an institution-wide rollout and pricing.
This isn't anothereducation management system.
It's the operating system for your institution.
- The classroomThe finance office
- The libraryThe bus route
- TeachersParents
- SoftwareConnected devices
See how NepEdu would run your institution.
NepEdu. Run your whole institution.Get in touch
Let's talkabout your institution.
Questions, a demo, or a hand moving your records into NepEdu? Drop us a line and we'll get right back to you.
Or email us directly at hello@nepedu.com
Or call us on +977 9824870967